Conflict of Interest Forms
House bill 23, passed by the 84th Texas Legislature, establishes new conflict-of-interest disclosure requirements for local government officers. That bill was recently codified in the Texas Local Government Code and went into effect on September 1, 2015. The new law requires school board members, superintendents and vendors to file conflicts disclosure statements revealing certain relationships they may have with vendors doing business or seeking to do business with their school districts. It also mandates the trustees and superintendents report certain gifts received from current vendors and those seeking to become vendors.
The Texas Ethics Commission promotes public confidence in electoral and governmental processes by enforcing, administering, and training state officers and employees on applicable laws governing standards of conduct, personal financial disclosure, lobby registration and activities, political contributions and expenditures, and political advertising. For more information, visit the Texas Ethics Commission website.
Chapter 176, Local Government CodeThe Texas Ethics Commission adopted Forms CIS and CIQ pursuant to H.B. 23. Please note that the Texas Ethics Commission does NOT have jurisdiction to interpret or enforce Chapter 176 of the Government Code. Also, please note that these forms are NOT filed with the Texas Ethics Commission.
In order to comply with HB 1295, the following procedures are to be followed for all contracts and purchase orders requiring Board approval. This includes amended, extended, or renewed contracts per HB 1295.Vendors must follow the steps below and complete form 1295 online with the TX Ethics Commission before engaging in business with SSAISD:
The Purchasing Department will complete the required electronic acknowledgment of the vendor's 1295 form.After following these steps, the campus/department must attach a copy of the vendor's notarized 1295 form with the requisition.
- Department/Campus administrators should instruct the vendor that they are engaging in contract with to complete form 1295 online at the TX Ethics Commission website. This must be done before doing business with the vendor.
- After the vendor completes the electronic form, they will be prompted to print the form, notarize it, and return to the department/campus contact for the contract.
- The completed and notarized form needs to be submitted with the campus/department's Board agenda item
- A copy of the completed and notarized form is to be submitted to the Purchasing office. This will allow the Purchasing office to electronically acknowledge the form with the TX Ethics Commission after the Board approves the purchase.